Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations for sales professionals
Tracks, collates and maintains inventory of marketing materials
2) File Process (Listing and Deal Cycle)
Gather property information from Sales Professional and process listing when obtained
Monitor listing status and renew listing when expired
Ensure correct listing documentation is drafted and executed with various listing templates (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.)
Coordinate and process deal files with all required documents and vouchers for closings
Monitor closing process and timeline
3) Marketing Responsibilities
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, brochures, proposals, tour books, maps, floor plans and qualification packages
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs)
Create and update property Marketing contact lists
Property Email Blasts – Monitor stats, contacts, and schedule
Maintain/update listing information through property pages on CoStar/Loopnet
Prepare and send out property and holiday mailers
Maintain individual and team website
Prepare and update case studies
Order and remove signage
Acts as point of contact and liaison between the team and the CBRE Property Marketing Studio for highly customized marketing materials
4) Business Development
Coordination of preparation of tour packages for Clients with direction from the team
Assist in lease proposals preparation and responses
Assist in preparing request for proposals and responses
5) Financial
Excel experience preferred
Code monthly expenses through PeopleSoft
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
