We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a fast-paced commercial real estate office.
This person must have knowledge of InDesign. They must have the ability to quickly shift gears, coordinate a multitude of tasks and work independently. This role requires a business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.
CBRE is a Fortune 207 company and is the world's largest commercial real estate company.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative and Correspondence
Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars and arrange meeting room reservations for sales professionals and Management.
Tracks, collates and maintains inventory of marketing materials.
Answer incoming property calls and field to the correct contacts.
Maintains Multiple; Complex Databases of Prospects in the Market, Closed Deals and Comparable Properties.
File Process (Listing and Deal Cycle)
Gather Property Info and Process Listing when Obtained
Monitor Listing Status and Renew Listing when Expired
Ensure Correct Listing Documentation is Drafted and Executed (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Design Property Marketing Brochures and Keep Updated Design and Update B-Weekly Owners Reports
Arrange Onsite Marketing Displays at Available Properties
Track and Manage Inventory of Physical Marketing Items (Tables, Chairs, Banner Displays)
Create and Update Property Marketing Contact Lists
Property Email Blasts - Monitor Stats, Contacts, and Schedule
Manage Team's CoStar/LoopNet, KCREA, and Crexi Accounts
Communicate Listings with Brokers and Economic Development Partners
Prepare and Send Out Monthly Mailers and Investor Broadcasts
Maintain Individual and Team Resumes
Prepare and Update Case Studies
Design, Order and Remove Signage, Maintain Signage Inventory, Process Signage Reimbursements
Order Drone Footage & Photography as needed
Acts as point of contact and liaison with CBRE's Midwest marketing department
Property Tour Searches and Complete Preparation of Tour Packages for Clients
Lease Proposals Preparation and Responses
Request for Proposals and Responses
Excel Experience Required
Code Monthly Expenses through PeopleSoft
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign preferred. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 19034243
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.