The University of Tennessee at Chattanooga is looking for an Administrative Specialist to join the Marketing and Entrepreneurship Department in the Gary W. Rollins College of Business. This position supports the department head, as well as faculty, adjuncts, and students, and is often the first point of contact for visitors and community professionals. In addition, this position oversees the daily operations of the office and provides clerical support for various departmental processes.
Responsibilities include (but are not limited to): reconciling departmental ledgers, procurement card statements and payroll reports; monitoring budgets; coordinating special events and projects; taking minutes for departmental meetings; arranging travel for faculty, students and visitors; processing new hires including full time faculty, adjunct faculty and student positions and verifying required documentation; processing invoices and initiating documents for various items such as payroll and petty cash reimbursements; processing textbook and supply orders; compiling departmental meeting minutes, updating spreadsheets, maintaining files and office equipment, assisting professors; supervising student workers and work study students, and general clerical duties. This position is also responsible for maintaining, supplying and arranging any additional services work for departmental equipment.
The ideal candidate will possess the following:
Strong written and oral communication skills
Strong customer service capabilities
Strong computer software/technology skills - Microsoft Office; capable of learning new software packages
Basic financial and budgetary skills
Strong attention to detail
Ability to multi-task
Review of applications will begin on November 16, 2021, and continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: High School Diploma or GED; three years of experience in an office environment
Preferred Qualifications: Associate's Degree; five years of experience in an office environment
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
The University of Tennessee at Chattanooga is an engaged, metropolitan university committed to excellence in teaching, research, and service, and dedicated to meeting the diverse needs of the region through strategic partnerships and community involvement.