Advance the college's mission, vision, principles, values, and strategic initiatives through continuous improvement decisions.
GENERAL JOB SUMMARY:
Perform a wide range of administrative and office support activities for the Marketing department and/or executive director and/or staff. Responsibilities may include managing calendars; making travel, meeting and event arrangements; and preparing reports and financial data. Requires strong computer skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.
UNIVERSAL CORE COMPETENCIES:
Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
Lead- regardless of title, through positive influence.
Answer, screen and transfer inbound phone calls.
Receive and direct visitors and clients.
Prepare written responses to routine inquiries.
Schedule meetings, appointments and travel arrangements for manager or staff.
Prepare reports, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Review reports to analyze trends and provide comparison to previous fiscal years to analyze data.
Process bills for payment to internal and external clients.
Maintain inventory of office supplies and standard brochures.
Manage Marketing and Print Services quoting, billing, and invoicing.
Generate and manage department workload and billing reports.
Produce and manage department's e-newsletters.
Proofreading marketing projects and other written communications.
Self-motivation, excellent organizational skills and ability to meet tight deadlines.
Strong interpersonal skills and demonstrated ability to work with multiple stakeholders and cross-functional teams.
Ability to prioritize, plan and organize work assignments.
Demonstrate good judgment in solving problems as well as identifying problems in advance and proposing solutions.
Maintain positive working relationships with staff, internal clients and vendors.
Demonstrate accuracy and attention to detail.
Ability to work in a team atmosphere.
Excellent written communication and grammatical skills required.
Welcome, value and nurture people of all backgrounds, perspectives and experiences, as well as support and promote an environment that accepts differences.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.
Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.
Associate's degree or 8 years of office administration experience required; Bachelor's degree preferred.
Must have a valid driver's license.
Computer skills and knowledge of relevant software and MS Office.
Knowledge of operation of standard office equipment.
Knowledge of clerical procedures such as filing and record keeping.
Knowledge of principles and practices of basic office management.
Kirkwood Community College shall not engage in nor allow unlawful discrimination against any employee or applicant for employment. This includes all employment practices, hiring practices, and unwelcome harassment of applicants or employees based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information or actual or potential parental, family, marital status or veteran status. If you have questions or complaints related to compliance with the policy please contact the Vice President of Human Resources at Kirkwood Community College, 313 Kirkwood Hall, 6301 Kirkwood Blvd., SW, Cedar Rapids, IA 52404, Telephone: 319-398-5572, Email: [email protected] or the director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD (800) 877-8339 Email: [email protected].
At Kirkwood Community College, we are focused on success. Whether you are a prospective student or parent, an employer or simply someone who cares about the growth and vitality of eastern Iowa—you have an energetic, committed partner with us at Kirkwood. Since the mid-1960s our graduates have worked, raised families and prospered in this area. More than 70,000 of these grads have applied their academic degrees to work in a host of fields. Tens of thousands more have enjoyed life-enriching experiences through our Continuing Education programs. As our college has grown, so have the tools and facilities to meet the changing needs of our Creative Corridor. A key part of that growth in service is our network of regional centers. Kirkwood employees have long set the standard for innovative talent, visionary spirit and overall excellence in their work. Being part of Kirkwood means being part of a deep commitment to the success of every student, every day.