Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Reporting to the Executive Director, Annual Giving Programs, the Assistant Director, Annual Giving and Marketing Operations brings Caltech's strategic fundraising initiatives to life. With intimate knowledge of the tools, vendors, freelancers, and in-house relationships that are crucial to driving coordinated fundraising success for the Caltech Fund, the Assistant Director ensures robust and timely delivery of integrated, multi-channel fundraising campaigns (mail, email, digital, and beyond) that cross engagement, solicitation, and stewardship touchpoints for our audiences.
The Assistant Director manages comprehensive communication campaigns and production timelines, coordinates creative execution and deadlines in all channels, identifies and contracts with freelancers, and evaluates and explores new systems and processes that serve the Caltech Fund team. The Assistant Director is key to enabling timely engagement with prospects and donors, including launching new digital marketing channels and techniques, onboarding multichannel communications tools and methods, and utilizing project management software for internal operations and coordination of work.
Essential Job Duties
Implement comprehensive marketing and communications strategies that help drive revenue growth and donor acquisition, increase esteem for the Caltech Fund, and build visibility with the Fund's internal and external audiences
Manage multiple communication campaign schedules against hard deadlines with specific audience goals and objectives
Oversee production of creative deliverables of all varieties and types, including print materials, photography, video, social content, digital marketing resources, and additional channel-specific material
Ensure execution and delivery of finished deliverables across multiple channels and formats, including direct mail, email, social media, text, and emerging digital communications channels
Evaluate engagement, solicitation, and stewardship materials for accuracy, effectiveness, and quality from both a creative and institutional standpoint
Identify and proactively communicate with colleagues and departments within AAR and across Caltech to identify volunteers, letter signers, content sources, and stories that will engage and inspire Caltech Fund donors
Lead exploration of new tools, processes, and technologies that enable the Caltech Fund team to operate efficiently and work together more purposefully, as well as to more meaningfully engage our audiences where they prefer to be contacted
Own and promote the Caltech Fund team's project management tools and processes, ensuring thorough education and utilization throughout the team
Manage freelancers and outside productivity, including tracking timelines, coordinating deliverables, exercising quality control, and holding freelancers to deadlines
Liaise with vendors to ensure contract integrity, regularly evaluate services rendered, and conduct qa oversight
Bachelor's degree, or equivalent
3 or more years of experience with annual giving, marketing, or communications campaigns
Proficiency with Microsoft Office applications, especially Word, Excel, Teams, and PowerPoint
Working knowledge of Adobe applications, especially Acrobat, Photoshop, and InDesign
Strong organizational and time management skills are crucial
Enthusiasm, passion, and curiosity about higher education development and nonprofit fundraising
Experience in an annual giving department or equivalent nonprofit fundraising environment, especially within higher education
Experience with project management software (such as Asana, Monday, Workfront, Basecamp, or equivalent tools)
Experience with printed communications materials, such as direct mail and brochures
Experience with event management and volunteer coordination
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.