University Relations and Marketing Executive Assistant
Oregon State University
Location: Corvallis, Oregon
Internal Number: 150210
Internal Job Number: P07787UF
University Relations and Marketing (URM) is seeking a URM Executive Assistant. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The position of University Relations and Marketing Executive Assistant reports to the Vice President of University Relations and Marketing and is a full-time (1.00 FTE), 12-month, professional faculty position.
As a division, University Relations and Marketing (URM) is responsible for promoting the mission and goals of Oregon State University (OSU) to internal and external constituencies throughout the state, nation and world. The role of the Vice President is to strategically guide these overall efforts and to serve as a key university administrator in support of the President, Provost and University's strategic plan and as an administrative collaborator with university colleagues across campus, as well as with the OSU Foundation and the OSU Alumni Association. URM is committed to engage in and help lead socially just and inclusive marketing, communications and public affairs in support of the OSU's commitment to diversity and inclusivity. The Vice President also serves as the chief spokesman for the University.
The University Relations and Marketing Executive Assistant provides critical executive, project and operational support to the VP for URM in addition to serving as a strategic thought partner and serves as a liaison for division staff, senior leadership, faculty and staff on behalf of the Vice President. Some of the Executive Assistant's responsibilities are of a highly sensitive and extremely confidential nature, including human resources matters, crisis communications and crisis management, sensitive public affairs matters and strategic university administrative decisions. Key areas of accountability include planning, coordinating and administering activities across URM areas; and developing, coordinating and advising on policy and processes related to media relations, corporate communications, brand communications and creative, website development, marketing research and analytics, integrated marketing communications and digital marketing. The University Relations and Marketing Executive Assistant is expected to demonstrate leadership and to be a contributing member of the VP for URM's leadership team.
Typically requires Bachelor's Degree in related field. Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.
Bachelor's degree in any field.
Minimum of three years of experience in a position with comparable duties in a similarly complex and confidential environment.
A demonstrable commitment to promoting and enhancing diversity, equity and inclusivity.
Demonstrable ability to:
Take initiative, exercise sound judgment to make decisions, with the ability to anticipate the needs of the unit and proactively problem-solve.
Communicate both effectively and diplomatically, prepare and edit documents and presentations.
Effectively manage complex scheduling needs with attentiveness to detail and accuracy.
Engage professionally with people from all levels within the University, and with individuals outside of the University, including, on occasion, individuals who have complaints or concerns.
Successfully plan, prioritize, and manage simultaneous projects, often within strict deadlines, and to manage multiple tasks and shifting priorities while coordinating a high volume of incoming work.
Provide exceptional customer service to a wide range of constituents.
Understand budget reports, fiscal planning and monitor a complex budget.
Demonstrated commitment to maintaining confidentiality, discretion, and diplomacy
Demonstrated proficiency in using the MS Office Suite (e.g., Word, Excel, Office 365, and PowerPoint) and web browsers (e.g., Internet Explorer, Mozilla Firefox).
Ability to accommodate situations related to media or special events; ability to work quickly and under pressure, including outside of ordinary business hours.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Professional office work environment within 6th floor of university's Kerr Administration
Building. 8 a.m. to 5 p.m., although earlier or somewhat later office hours are sometimes requested.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.