Administrative Coordinator, Marketing and Student Services Groups - Heinz College
Carnegie Mellon University
Location: Pittsburgh, Pennsylvania
Internal Number: 2016886
The Heinz College of Information Systems and Public Policy consists of two schools, the School of Public Policy and Management and the School of Information Systems and Management, and offers an academic experience unlike any other. Heinz College prepares students with a unique ability to conduct careful and objective analysis of meaningful data, to understand and demonstrate the power of information technology, and to lead and implement change in managerial and policy contexts.
We are seeking an Administrative Coordinator who is organized, articulate and enjoys a wide range of administrative tasks in our Marketing and Student Services Group. In this role, you will contribute to the efficiency of the department by providing comprehensive administrative support in a dynamic team environment to ensure the smooth operation of the facility and programs. This is an excellent opportunity for someone who thrives in an interesting, fast-paced and challenging work environment.
Your core responsibilities will include:
Serve as the first point of contact for Academic Services, Diversity and Inclusion, Marketing and Communications, and Student Affairs to address student questions and direct visitors.
Manage room reservation requests for Heinz College affiliates and students.
Administrative support for Marketing and Communications will include processing expense reports and travel reimbursements; assisting with purchases and working collaboratively with campus partners to ensure that payments for work are made in a timely manner to protect important vendor relationships; helping with the creation of internal newsletter; scheduling and coordinating meetings/events and ensuring that all needed resources (i.e., conference rooms, meals, phone, etc.) are available including setting up and taking down banners and other marketing collateral; managing the inventory of common assets like banners, cameras, and other equipment.
Administrative support for Academic Services, Student Affairs, Diversity and Inclusion will include assisting with lunch-time events for students and faculty; supporting other college events (e.g., set-up, breakdown, outside vendors, and catering);
What will make you successful:
Excellent customer service skills and the ability to communicate and interact with external audiences and the campus community at all levels in a fast-paced environment, remaining professional under pressure
A high level of organization, planning, problem-solving and reasoning skills
Ability to multi-task and prioritize; excellent time managements skills and ability to meet inflexible timelines
A high degree of technical proficiency in core MS Office applications, particularly MS Excel
Flexibility, excellence, and passion are vital qualities within Heinz College. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for an individual who shares our values and who will support the mission of the university through their work.
High School Diploma or GED required.
Minimum of three (3) years of administrative support required including working experience in purchasing and event planning/logistics.
Experience at providing executive level administrative support and/or experience providing administrative support for a program or to executives in higher education preferred.
Successful background check
COVID-19 Condition of Employment
As a condition of employment, Carnegie Mellon University requires all staff and faculty working in Pennsylvania, California, Washington D.C., New York and Virginia to be fully vaccinated against COVID-19. Prior to commencement of employment, new hires must provide proof of their vaccination or have an approved exemption.
New employees requesting a medical , religious or strong moral or ethical conviction exemption from the vaccine must complete and submit an exemption request form for review and approval. To receive the appropriate exemption request form, contact [email protected] . Employees with approved exemptions will be required to comply with all applicable COVID-19 mitigation requirements including use of facial coverings, Daily Self-Assessment and Weekly Tartan Testing.
Administrative Support and Coordination
Staff - Regular
Full Time/Part time
Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.