Job Opening ID: 38620

Reports To: Executive Director

Working Title: Assistant Director, Events & Marketing

Department: Student Government & Media

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006292

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5 M-F

Employee Class: Career

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility. The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Under the general supervision of the Executive Director of Student Government Student Media (SGSM), the Assistant Director, Events & Marketing, is responsible for the oversight, developing, coordinating, executing, and advising all SGSM student life programs and events with the student leadership of the Associated Students of the University of California, Irvine (ASUCI) and the Associated Graduate Students (AGS). This position is also responsible for coordinating all marketing and advertising plans for these events and programs. The incumbent also will work closely with Executive Director and the student leadership team to develop programs for SGSM students; advise, oversee, develop, coordinate, execute new programs, events, and services; and review and revise internal protocols and policies to ensure they are in-line with university protocol or higher. The position will also advise on budget development specific to events and programs, ensuring events are within budget, negotiate pricing and oversee logistical matters with vendors, and ensure purchasing processes are within policy. This position will require a high degree of customer service to UCI faculty, staff, students, departments, and campus community.

Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and / or medium-size events.

$59,200 - $86,700

2-5 years of directly related professional experience.

Bachelor's degree in related area and / or equivalent experience / training.

Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship. Knowledge and skill to set and monitor work standards and protocols. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Ability to effectively work with invited guests, donors, government officials and university VIPs. Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention. Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation. Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large-scale gatherings.

Knowledge of general UCI policy and procedures. Technical and operational knowledge of all facets of stage production, including lighting, rigging, sound, stage, backline, etc.

This position will be required to work flexible hours, including nights and weekends. This position is subject to a background check as defined by UC Irvine policies and procedures.

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].